Time Management Effectiveness

Because the pace of life seems to grow ever faster, we all need the skills to make sure that we concentrate on our major personal and organizational objectives. We need to organize our time in the most efficient way possible.

The Time Management Effectiveness Profile provides a detailed process for assessing an individual’s existing capacity to manage their time efficiently and highlights specific areas where improvement might be possible. This is done by measuring time management ability in key competency categories as listed below:

  • Personal predisposition
  • Preparation skills
  • Organizational ability
  • Pressure management skills
  • Delegation skills
  • Interruption management skills
  • Results orientation


Instructions

These competency categories represent the skills that contribute to effectiveness in in time management. Each is explained briefly in the paragraph under each respective heading. Every statement in each category can serve as an aspirational goal for those wishing to improve their skills in specific areas

This questionnaire will be easy to complete. Read each statement, and select the choice that most accurately describes you. Please answer these questions as honestly as possible.

View the System Requirements for this assessment.

Predisposition/Temperament
Predisposition\Temperament looks at your basic character predisposition and temperament and internal levels of "drive".  It asks the question: "How much do you feel the pressure of time - how hard do you drive yourself?"
1. I don’t get annoyed or irritated when things don’t go well.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
2. I seem to have plenty of time for myself.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
3. I can recognize when I’m tired and need to stop.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
4. I don’t bottle up my feelings or frustrations.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
5. I am good at delegating and sharing my workload when necessary.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
6. I don’t mind waiting in line when I have to.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
7. I believe most people are not selfish or inconsiderate.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
8. I find humor and fun in many things.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
9. I like to take time to listen to people carefully.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
10. Winning is important to me.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
11. I do not push myself beyond my limits when I feel fatigued.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
12. I can leave my work "at the office."
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
 
Preparation
Preparation examines how well you prepare yourself for important tasks or personal priorities facing you on a daily or weekly basis.  It asks the question: "To what extent is planning ahead an integral part of your time?"
13. I remove my name from distribution lists for reports or other circulars that I do not read.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
14. I close my door or find a quiet place when I want to think or plan.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
15. I maintain a good filing system for my correspondence, e-mail, etc.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
16. I won’t start a task or project until I know that I can complete it properly.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
17. I spend enough time thinking and reflecting.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
18. I decide early in the day how many phone calls I can deal with personally.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
19. I make a list of things to do each day.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
20. I like to program in some "quiet time" to think about the day, week, or months ahead.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
21. I systematically plan and schedule future tasks or priorities.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
22. I schedule relaxation breaks or fun activities into the week ahead.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
23. Once I’ve made up a to-do list, I like to prioritize tasks and re-schedule my time accordingly.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
24. I am generally on time and prepared for meetings.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
 
Organizational Ability
Organizational Ability looks at how well you maintain a healthy equilibrium in your life.  It asks the question: "How effectively do you control your time in order to achieve a good balance?"
25. The feeling that I’ve taken on too much work comes to me only infrequently.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
26. I am good at catching up when I arrive late for meetings or other events.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
27. I like to briefly read my correspondence and prioritize it.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
28. I try to clear my desk of all paperwork before leaving for the day.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
29. I tend to start and finish my scheduled activities or events on time.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
30. I try to do something with every piece of paper that crosses my desk.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
31. I limit my work time to a certain number of hours each day, and no more.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
32. People who know me would describe me as an organized person.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
33. I can generally find all the things that I am looking for.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
34. I like to set aside some time every day to re-schedule or re-prioritize.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
35. I pace myself so that I will meet targets or deadlines.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
36. I believe that individuals should know their own limitations and those of others.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
 
Stress Management
Stress Management looks at your ability to keep calm and stay focused when the pressure is on or a crises occurs.  It asks the question: "When the people around you are all losing their heads, can you keep yours?"
37. I don’t get flustered or annoyed when people arrive late for meetings.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
38. Good time management means working more effectively--not necessarily getting everything done.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
39. If I am given a tough task, I tend to work on it a little at a time.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
40. I avoid working late into the evening or on weekends.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
41. If I have to wait for a late bus, plane, or appointment, I calmly re-prioritize.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
42. I often do my best work under pressure.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
43. I can usually handle a work crisis without letting it eat into my personal time.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
44. I find that I can easily focus on two or more critical things at the same time.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
45. I find it easy to concentrate on the key issues in hurried conversations.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
46. I take things one step at a time, even when the pressure is on.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
47. Multiple demands on my time are just challenges to be managed.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
48. People turn to me in a storm because I think clearly and remain calm.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
 
Delegation
Delegation looks at how well you assess what you are capable of achieving and then seek ways to obtain assistance from others when necessary.  It asks the question: "How effectively do you spread out your tasks or workload in order to stay personally in control or on top of things?"
49. I find that the only way to get everything done is to delegate as much as is sensible.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
50. I try to delegate tasks that I know I will be slow getting to.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
51. I don’t have to do all the items on my to-do list myself.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
52. When I’m asked to assist someone on a project, I usually try to help.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
53. I am happy to take on delegated tasks that I have the skills and time to do.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
54. I am willing to delegate to people who don’t work for me directly.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
55. I quickly assess when a target or deadline will be missed.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
56. I enjoy coaching other people when the opportunity arises.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
57. I give clear and easy-to-understand instructions when delegating a task.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
58. If someone helps me, I usually try to reciprocate.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
59. Some people are more skilled than I am at certain tasks and will do a better job.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
60. I need to be given new and different challenges in order to grow and learn.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
 
Managing Interruptions
Managing Interruptions looks at how well you stay on track when unexpected events or people interfere with your plans.  It asks the question: "How flexible are you in your work, should unexpected events or interruptions occur?"
61. I open my mail when I can concentrate on it properly.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
62. I don’t need to look at my watch or a clock to ensure that I allocate time correctly according to priorities.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
63. I like to reserve a certain amount of time for "drop-in" visitors.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
64. I feel that I accomplish most of my priorities, even when I am interrupted a lot.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
65. I switch my calls to voice mail or turn off my cell phone when I don’t want to be interrupted.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
66. I am comfortable asking informal visitors to come back later if I’m busy.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
67. I am not easily distracted by lots of activity or noise around me.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
68. I always expect the unexpected, and am not phased by it.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
69. I maintain good humor when there are a lot of unexpected demands on my time.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
70. Interruptions are often a welcome break from over-concentration.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
71. People who know me would generally describe me as a pretty flexible person.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
72. I operate on an "open door" basis as much as possible.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
 
Results-Orientation
Results-Orientation looks at how well you maintain your focus on the results or goals that are most important.  It asks the question: "How well do you distinguish between what is important and what is merely urgent?"
73. I can typically get things done or achieve results in a timely manner.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
74. The meetings I arrange generally achieve their purpose.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
75. I am good at skimming any newspaper or magazine article for ideas.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
76. I easily recognize the priority of important tasks, even when the task is not urgent.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
77. I have personal goals to which I devote time each month.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
78. An urgent matter doesn’t command my full attention unless it is also important.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
79. It is critical that I focus on the possible or likely outcomes of my efforts.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
80. I am effective in dealing with trivial matters quickly.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
81. Periods of inactivity are fine as long as I am still moving toward my goals.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
82. I’d rather be more effective than more efficient.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
83. I identify the root causes of time that’s been wasted and find ways to eliminate them.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   
84. Looking busy is not the same as being effective or achieving results.
Almost Never    Occasionally    Frequently    Very Frequently    Almost Always   

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